Welcome to The Financial Edge 7.78. Before you begin using the program, please take a moment to review the following notes, which highlight new features and enhancements. It is important to share this information with all Financial Edge users in your organization. A shortcut to the Release Notes for The Financial Edge has been added to your desktop, so you can access these notes at any time. General Ledger, Accounts Payable, Accounts Receivable, Cash Receipts, Fixed Assets, Student Billing, Payroll and all other programs and optional modules are available as part of The Financial Edge only if you have purchased each.

WebInvoicing

WebInvoicing is a new component of The Financial Edge WebPortal . With WebInvoicing you can:

  • Create invoice requests and have them approved online. When you create an invoice request, you select pre-defined expense categories, add GL distribution information, and attach supporting documentation such as receipts. The invoice request is then submitted for approval and an email notification can be sent to reviewers. For more information about WebInvoicing, see the WebInvoicing User Guide.

New Invoice Requests Business Rules

  • Invoice Requests business rules are available for WebInvoicing users. You can set rules to allow the GL distribution to be edited on invoice requests and select whether or not to include unapproved invoice requests when checking budgets. For more information, see the Configuration Guide for Accounts Payable.

Expense Categories

  • If you have the optional module WebInvoicing, you can create, edit, and delete expense categories for online invoice requests. Typically, when your employees request reimbursement or advances for expenses incurred on behalf of your organization, the expenses fall into certain categories such as travel, phone and internet usage, or mileage. Using expense categories creates data entry consistency by simplifying the process of selecting these categories and the corresponding default GL distribution. You can access the New Expense Category screen in Accounts Payable Configuration. For more information about the Expense Category and GL Distribution tabs, see the Configuration Guide for Accounts Payable.

WebInvoicing Security

  • You can set up Security for your WebInvoicing users in the Security module. For more information about WebInvoicing Security, see the Administration Guide for The Financial Edge.

New Invoice Request Tab

  • Invoice requests can be created online using WebInvoicing. Once they are approved, an invoice is generated in Accounts Payable and an Invoice Request tab appears on the invoice record. The Invoice Request tab displays line item detail, such as the line item description, rate, line item total, and any notes about the invoice request the requestor entered online. If the requestor attached any documents to the invoice, such as scanned receipts, an Attachments link appears and you can download these documents to review.

WebPurchasing

  • We added several enhancements to WebPurchasing. You can now copy a requisition and requisition line item information. On the requisition page, reviewers can now display the GL distribution information. As well, you are now able to default the approval rule.

Payroll Reports

  • We have updated the following reports to accommodate New Jersey’s new FLI tax: Payroll Register, Payroll Journal, and Adjusted Gross Wage Report.

SQL Server 2005 Service Pack 3

  • The Financial Edge 7.78 is compatible with Service Pack 3 for Microsoft SQL Server 2005.

Student Billing

  • In Mail, on Statements, you can now choose where to print the statement message, at the beginning or at the end. To set the location of the statement message, go to the Format tab, and select Statement Message.

  • For Organizations, we added the new When creating business relationships, [ ] information business rule. When you add an organization as a business relationship to a record, this business rule determines whether an organization’s address is copied and shared between the two records. For more information, see the Configuration Guide for Student Billing.

  • We added a new Business button on the Bio 1 tab of an individual record. When you click the Business button, the Business Relationship screen appears where you can add relationship information such as address, position, and department. You can still add business relationships from the Relationships tab of an individual record. For more information, see the Records Guide for Student Billing.

  • New text appears on the Shared Addresses screen to clarify the implications of address sharing. For more information, see the Records Guide for Student Billing.

  • To easily search for the applicable item, in most areas where you can look up a billing item, a date range now appears after the billing item description. The date range helps you if you use the same billing item for multiple types of financial aid.

  • In Mail, on Statements, Single Statements, and Statements of Projected Charges, if you have The Registrar’s Office, in the Display grade level from field, you can select the grade level to display on the statements. The program refers to the student’s progression entry as of that date to determine the student’s grade level. For example, if you print statements for the next billing cycle, a student may need to be billed for the next grade level based on the progression entry.

  • To help you use advance deposits and application restrictions better, we made improvements to the Advance Deposits Records page, Application Restrictions in Configuration, the Generate Transactions Automatically page in Administration, and the Financial Aids Records page. For more information on the improvements, see the Update Guide.

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