| 1. | From Sales, click Create deposits. The Run deposit process screen appears. |
Note: You can also access the Run deposit process screen from Treasury. On the Treasury page, under Processing, click Create Deposits.
Note: If you run the deposit process and there is a cash deposit that is over or under the expected amount or short, a deposit correction is created.
| 2. | In the Payment dates up to field, select to include transactions based on a specific time frame. For example, when you select "Yesterday," the process includes transactions made prior to and including yesterday's date. When you select "Specific date,” the Date field is enabled. |
Warning: When transactions in an approved closed drawer are included in the deposit process, the payment date cutoff is considered. For example, when you select "Yesterday" in the Payment dates up to field, and the approved closed drawer includes transactions with dates of yesterday and today, transactions in that closed drawer are excluded from the deposit process. It is important to note that you can only create a deposit process for an approved closed drawer once.
| 3. | In the deposit templates grid, select deposit templates you want to include in the deposit process. For each deposit template, you can view the associated bank account, revenue sources, and payment methods. |
As you select deposit templates, the Conflicting templates column displays any template that conflicts with a template you select. You can only select each payment method once for each revenue source for a deposit template process.
| 4. | In the Deposit date field, select a date to associate with the deposit. |
When you select "Specific day," the calendar field is enabled. Click this field to select a date.
| 5. | Possible number of deposits displays the number of deposits the program could create based on the number of deposit templates you select. |
This number can change based on the option you select in the Deposit date field. For example, when you select "Payment date" in the Deposit date field, the possible number of deposits displays the number of deposit templates multiplied by the number of payment dates.
| 6. | To create the deposits, click Start. Once the process completes, the Deposit Process page appears. For information about the Deposit Process page, see View Deposit Process Information. |
The program uses the selections you make on the Run deposit process screen as defaults for the next deposit process.
Warning: If a payment in a deposit process is associated with a payment method or revenue source that is not defined in a deposit template, a message appears letting you know the deposit process cannot run. You must assign the payment method or revenue source to an existing deposit template or create a new template that includes the payment method or revenue source. For more information about how to add a deposit template, see Configure Deposit Templates.