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Lodging Options

You may have registrants who travel to your event from some distance and require lodging facilities such as hotels or motels. To help accommodate your registrants, your organization may negotiate with lodging facilities to reserve a number of rooms for the event. Your organization may also provide on-site lodging accommodations for registrants and guests. To view the lodging facilities and rooms allocated for an event, select the Lodging Options tab.

Note: Event management options determine whether multi-level events can have things such as registrants, speakers, and lodging options, as well as the corresponding tabs. Event templates set the options for multi-level events. However, you can override the options for specific events when you click Edit event management options under Tasks.

Under Lodging options, the lodging locations with rooms allocated for the event appear. For each location, you can view the total number of room allocated for the event, how many of those rooms are assigned to registrants, how many remain at the location, and how many room are assigned to more registrants than capacity.

Note: If this is a multi-level event, you can manage lodging options for this event and any sub-events.

To view a breakdown of the room counts by type for a location, click its plus sign. As users associate registrants with lodging options for the event, the program automatically updates the number of rooms that remain of each type at the location. To view the room types and counts for all locations, click Expand all on the action bar.

To view additional information about a location, select it in the grid and click Show Details on the action bar. The Details window appears and displays the discount code and any comments entered for the location.

From the grid, you can add and manage lodging locations as necessary.

Add Lodging Options for an Event

Edit Lodging Options for an Event

Delete Lodging Options from an Event