From Web, you can create and manage web forms to allow website users to register for special events and pre-registered program events.
Note: The event registration form does not apply to program events that do not require registration. To sell tickets to program events that do not require registration, you use the program form.
Your event registration forms can complement your organization’s existing website. For example, you can link to event registration forms from your website. Other than the links, this requires no changes to your website, and when an event ends, you can simply remove the form from the web and its link from your site.
Note: Each form appears on a web page with a standard design and format. Each form also shares a shopping cart, home page URL, and acknowledgement email message. To configure these settings, go to Web and select the tasks under Configuration. For information about these options, see Design Web Pages, Browser Settings and Home Page URL, Create Shopping Cart, and Design Acknowledgement Email.
To create event registration forms, go to Web and click Manage event registration forms. The Manage Event Registration Forms page appears. The grid displays your organization’s special events and program events that require registration. You can access event records, edit events, create web forms, and edit options for the forms.
Under Events, your organization’s special events from Events and program events that require registration appear. For information about special events, see the Events Guide. For information about program events, see the Tickets Guide.Under Live on website, green checkmarks appear for events that have web forms. When you select an entry in the grid, details about the event and its web form appear.
To create event registration forms and manage existing web forms, select events in the grid and use the buttons on the Manage Event Registration Forms page.
To open an event record, click the name in the Name column. The event record appears.
To edit an event’s properties, click Edit, Event. The Edit event screen appears. For a detailed explanation of the options on this screen, see the Events section of the help file for special events or the Tickets section of the help file for program events.
To edit the description for an event's web form, select it and click Edit, Description. The Edit event description for web forms screen appears. By default, program events inherit descriptions from programs. For more information, see the Events section of the help file for special events or the Tickets section of the help file for program events.
To create a web form, click Approve for website. If the event is active, the program creates an event registration form and a green checkmark appears under Live on website. The URL appears with the event details in the grid, and website users can access this URL to register for the event. If the green checkmark does not appear under Live on website, check the event’s status to confirm that it is active.
To remove an event registration form, click Exclude from website. The event still exists in the database, but its form is no longer active. If users attempt to access its URL, the program redirects them to the home page that you enter on the Website URL screen. For information about the home page, see Browser Settings and Home Page URL.
To configure options for the event registration form such as the price types to display and how many attendees website users can register, click Options. The event registration options screen appears. When you approve an event for the website, it inherits default settings, but you can edit these settings as necessary for each form. For more information, see Event Registration Form Options.
To filter the events in the grid by name, status, or date, use the filter tool.