SSN and NI Access
Faculty and staff who need to view social security numbers(SSN) or national identification (NI) numbers must be granted special access.
Identify who has access
To quickly identify all users with special access, go to the User List in Core and select to show a Column for Special Access. Select a name from the list to go to the user’s profile to change their access.
Grant access
-
As a platform manager, select Core.
-
Select People finder.
-
In the Type a name field, enter and select the name of the individual you want to work with. The selected individual's profile page appears.
-
Select Access.
-
Select Grant special access.
-
Confirm the change.
Revoke access
-
As a platform manager, select Core.
-
Select People finder.
-
In the Type a name field, enter and select the name of the individual you want to work with. The selected individual's profile page appears.
-
Select Access.
-
Select Revoke special access.
-
Confirm the change.
View SSN or NI number
Social security numbers(SSN) or national identification (NI) numbers are masked in all advanced list outputs, including spreadsheet exports and API outputs.
Users with permission to view social security numbers(SSN) or national identification (NI) numbers can view the information in user contact cards, the user list, the students list, and the candidates list. Data remains visible (unmasked) and exportable in these “Sky” lists.
Note: For security reasons, if you impersonate a user who has special access to view social security numbers or national identification numbers, the sensitive information will be hidden from you (the impersonator).