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Contract Deposits

(Re)enrollment managers can enable the Deposit section on contracts so families can pay a deposit when they submit their contract. To accept payment, (re)enrollmentmanagers must first set up a payment gateway account and enter the account information in the Credit Card Processing task. Manual credit card processing is not supported.

(Re)enrollment managers can also create deposit rules if there are certain situations in which the standard deposit should be reduced or waived. After the deposit rules have been created, (re)enrollment managers can determine which rules are available on each contract. The following deposit rule types are available:
 

  • The Financial Aid Awarded type allows (re)enrollment managers to establish deposit amounts for families that received financial aid; different deposit amounts can be entered based on how much financial aid was awarded.
     

  • The Apply for Financial Aid type allows (re)enrollment managers to establish deposit amounts for families that applied for financial aid.
     

  • The Employee Role type allows (re)enrollment managers to establish deposit amounts for families that have an employee at the school.

For Smart Tuition enabled schools, deposits are processed and managed within Smart Tuition directly to facilitate reconciling payments. More information on this process can be found here.