The nurse uses the Nurse’s Office to quickly manage medical information for students.
If you have multiple security roles, access the Nurse’s Office from My Day.If your school configured another “on” product as the default user view, My Day may not be visible when the nurse initially logs in. To find it, switch to Faculty and then choose My Day and Nurse's Office.
Enter a student’s name to view the student’s schedule and current location. From the results, select Go to Medical to access the student’s medical record. Refer to Student Medical Information.
Quickly access a student’s medical record to learn more recent changes made by the student’s parents or guardians.
Each time you provide a student with care, select + Add a visit, enter details about the medical care you provided, and then select Save & Close. When you enter a visit, a notification shows which class the student is missing.
Nurses can remove visits added in error.
Edit the visit.
Select Mark as invalid visit.
Save & Close.
Review which students visit the nurse's office most and which classes they miss. For some students, this may indicate that there is an underlying problem which needs attention. In some cases, the problem may be social or emotional, rather than just physical.
If a nurse, parent, or guardian needs an option that doesn't appear in a dropdown menu, the nurse can Add it. When a type of medical information is no longer relevant to any students, the nurse can mark it Inactive. If an option has never been used, the nurse can Delete it.
From the Nurse’s Office, click Medical Settings. The nurse configures options for:
Admissions immunization requirements
Athletic clearance requirements
Injuries are tied to students through Visits.
Note: Currently, when you associate medicine with a student, the dosage and other details are shared for all of that student's allergies and conditions. For example, a student might take 2 tablets of regular strength Tylenol (Acetaminophen 325mg) every 4-6 hours for headaches. If the student also takes regular strength Tylenol for muscular aches, then the dosage will also be 2 tablets, every 4-6 hours. If you change the dosage for one condition or allergy for the student, the other instances of the medication for that student are also updated. Other students, however, can still have different dosages of the medication.
Notes are internal, and can only be viewed by the nurse.
Reason for visits
The school nurse can create customized work lists of students and their medical data. These lists are dynamic, so they always show the most recent student data.
For example, you may want to view a list of students in a specific grade, sorted by name, who have a peanut allergy.
Under Administrative tasks, select Manage work lists. For details, refer to Medical Work Lists.
If your school already stores medical information electronically or recently completed a large screening, the nurse may want to upload it in bulk to reduce data entry. Refer to Import Student Medical Data in Bulk.
Please review the Health Insurance Portability and Accountability Act (HIPAA) and the Family Educational Rights and Privacy Act (FERPA) for details about how to handle medical information and patient privacy.
Tip: For instructions about how to create a nurse, ensure Find Me Now works, set up the Nurse’s Office for the first time, or enable medical for parents, refer to Get Started with Medical.