Fee Rules for Financial Aid Applications

Admissions managers can charge candidates fees to cover the cost of processing financial aid applications. You'll set up the default amount that typical candidates should be charged when you edit the application form.

However, you can also charge variable amounts for different candidates. To set up fee rules for candidates with exceptional circumstances, select Admissions, followed by Admissions setup, and then Application Forms. Fee Rules can be modified from here.

  • To enter a generic exception for an applicant has said yes to financial aid on their application,, select "Apply for Financial Aid" as the Fee Rule Type, enter the Fee Amount, select Add Rule, and select Save.

  • Because foreign documentation may be more difficult to process, your school may want to charge higher fees when international students apply for financial aid. To set up fees for international candidates, select "International" as the Fee Rule Type, enter the Fee Amount, select Add Rule, and select Save.

  • Your school may want to charge lower fees when employees apply for financial aid. To set up specific fees for staff members, select "Employee Role" as the Fee Rule Type, choose the Employee Roles for this fee, enter the Fee Amount, select Add Rule, and select Save.

Tip: When necessary, your school can waive or refund a fee for a specific candidate.

Note: If you have more than one Fee Rule, the lowest fee is automatically selected for the user. Therefore, we recommend setting up one application for International Fee rule, and a separate application for employees.

To include a fee on an application form, the fee rule must be Active. From the list of rules, select the rules you want to use and then select Save.

To exclude a fee from all application forms, clear the active option for the fee rule and then select Save

If a fee rule is no longer used by an application form, you can Delete the rule. From the list of rules, select to delete the rule and then select Save.

When a rule is in use, the rule is Locked.