Nurse's Office

Enter a student’s name to view the student’s schedule and current location. From the results, select Go to Medical to access the student’s medical record. Refer to Student Medical Information.

Quickly access a student’s medical record to learn more recent changes made by the student’s parents or guardians.

Each time you provide a student with care, select + Add a visit, enter details about the medical care you provided, and then select Save & Close. When you enter a visit, a notification shows which class the student is missing.

Nurses can remove visits added in error.

1. Edit the visit.

2. Select Mark as invalid visit.

3. Save & Close.

The information is saved to the student’s medical page in Academics. To access the student’s medical record, select the student’s name.

Review which students visit the nurse's office most and which classes they miss. For some students, this may indicate that there is an underlying problem which needs attention. In some cases, the problem may be social or emotional, rather than just physical.

If a nurse, parent, or guardian needs an option that doesn't appear in a dropdown menu, the nurse can Add it. When a type of medical information is no longer relevant to any students, the nurse can mark it Inactive. If an option has never been used, the nurse can Delete it.

From the Nurse’s Office, click Medical Settings. The nurse configures options for:

• Admissions immunization requirements

• Allergies

• Athletic clearance requirements

• Conditions

• History categories

• Injuries

  Injuries are tied to students through Visits.

• Locations

• Medications

  Note: Currently, when you associate medicine with a student, the dosage and other details are shared for all of that student's allergies and conditions. For example, a student might take 2 tablets of regular strength Tylenol (Acetaminophen 325mg) every 4-6 hours for headaches. If the student also takes regular strength Tylenol for muscular aches, then the dosage will also be 2 tablets, every 4-6 hours. If you change the dosage for one condition or allergy for the student, the other instances of the medication for that student are also updated. Other students, however, can still have different dosages of the medication.

• Note types

  Notes are internal, and can only be viewed by the nurse.

• Reason for visits

• Visit outcomes

The school nurse can create customized work lists of students and their medical data. These lists are dynamic, so they always show the most recent student data.

For example, you may want to view a list of students in a specific grade, sorted by name, who have a peanut allergy.

Under Administrative tasks, select Manage medical lists. For details, refer to Medical Work Lists.

If your school already stores medical information electronically or recently completed a large screening, the nurse may want to upload it in bulk to reduce data entry. Refer to Import Student Medical Data in Bulk.

It's possible to print multiple, or individual, student medical cards at once. You can print medical cards based on chosen:

• Academic Courses

• Grade Levels

• Athletic Teams

• Specific students

When you print medical cards for academic classes, athletic teams, or specific students, you can choose to print multiple sets at once. For example, you could print cards for all students in English I and Biology I classes, or athletic teams Cross Country and Lacrosse.

To print medical cards:

1. Select a filter

2. Type in a name of the class, team, or student

3. If you choose an entire grade level, select the grade level from the drop-down

4. Optional: Add a second class, team, or student to print additional medical cards for each selection

5. Optional: Select print one page per student to have each student's medical card occupy and entire page.

6. Click Print

7. Press CTRL + P on your keyboard
   

Note: There is not currently a way to edit what information displays on the Medical Contact Cards.