What's New for K-12 'ON' Products
K-12 releases nifty new features and enhancements for the 'ON' products approximately every four weeks, so keep an eye on this space for details about the latest updates. To find What's new between monthly releases, use the icon in the upper right corner of this help panel. As always, thank you the feedback that helps shape these releases.
We hope you enjoy the following updates! (Updated April 4, 2018)
Online Help & Documentation
Each and every week, we feature a new blog on the K12 Community Tips and Tricks site covering various 'ON' product related topics. Here are a few highlights of everything we've discussed since the March release:
How to use the advanced search on our How-To site to quickly find what you're looking for.
Discussion around best practices for video creation to help take your school to the next level.
Revealing tips for successfully working with Smart Tuition Accounts and Contracts.
Head on over to the K12 Community to catch up on all of the latest blogs, discussions, and more. While you're there, don't forget to subscribe to stay up to date on all of our upcoming content.
We've made more updates to lists throughout the 'ON' products. The appropriate list managers can now choose to include a number of additional columns in lists.
For the User List, you can now choose to include columns for:
Opt in email notification subscription types
Bulk email (under Notifications, a type of Privacy Setting). You can also filter by the values in this column (blank, yes, no)
For the Courses List, you can now choose to include columns for, and filter by:
Print on Report Card (blank, yes, no)
For the Report Card Grades List, you can now choose to include columns for, and filter by:
Enrollment Status. You can also filter by the values in this column (enrolled and dropped, enrolled only, dropped only).
Admissions managers now have the option to print all started school forms. This feature includes all currently entered information for an individual school form and does not include a bulk print option.
We've cleaned up Files & Forms with this update. All completed contracts and school forms are now hidden by default, leaving only the active forms and contracts visible. Users who want to see completed forms and contracts can enable the Show completed forms filter.
In an effort to continually improve onCampus, we've added a link to Survey Monkey from the Faculty dashboard to collect teacher feedback on Rubrics. Teachers can tell us what they think by selecting the link from Faculty, My Day, then Schedule & Performance. Keep in mind that we're only collecting feedback until the next 'ON' product release on May 2, at which point the link will be removed.
Recently, we noticed an issue where schools could setup a website redirect from their application domain (schoolname.myschoolapp.com). This method could potentially lead to issues within the application such as preventing users from accessing certain pages within the application or preventing access to data via the API.
When the update officially goes live on April 4, 2018, it includes a fix to prevent the creation of this type of redirect and removes any currently created redirects that match this issue. Before the update arrives, we recommend schools review their list of redirects to identify them from their App domain (schoolname.myschoolapp.com) and determine which are in danger of getting removed so that new redirects can be created.
When a course request manager or other user uses the People Finder in onRecord to access a student's profile, and selects Course Request, the course code now appears after the name of each course. It also appears on a student's academic profile.
The course code even appears after the name of each course when a user views search results during the Globally Add Requests and Globally Delete Requests processes.
We recommend that schools in Ontario, Canada create a specific, publishable custom field to comply with Ontario regulations. A platform manager can create this field, called Specialized program as a publishable field in Core, Settings, Custom fields.
When the field is populated with data for a student, the data value now appears on the student's report card or transcript.
The latest version of report card builder, featuring an interactive drag-and-drop based interface, is entering into the Early Adopter Program (EAP) stages! This milestone update brings with it the ability to visualize the exact layout of each report card prior to printing. Managers will be able to add new sections and data with ease by dragging elements from the tool tray into the report card view, helping to expedite the report card design process.
Tip: Interested in participating in the Report Card Builder EAP? You must attend this webinar to gain access and learn more.
The View Master Schedule page now communicates if conflicts exist between courses scheduled in different schools in the same meeting time occupy the same room or teacher. If a conflict between two courses exists, the conflict will be illustrated via a blue tile on the View Master Schedule page.
Additionally, the View Master Schedule page now also totals course conflicts in the course column, and then it breaks down those conflicts by course section within the respective cells. If there is a conflict the tile will appear red.
Finally, if the target course size has been met, the cell was correspondingly appear orange.
Report Card Builder has moved within onRecord! Now, to access it and all of your report card templates, simply go to onRecord > Performance > Report card setup.
Due to some recent Smart Tuition enrollment issues caused by data, we've updated address validation. Address line 1 must now be at least five characters in length. City information can only contain letters, white space, and punctuation that's either a hyphen or period. An error appears if anything else is entered into this field.
Finally, a United States zip code can only be a numeric value formatted in the following style: XXXXX or XXXXX-XXXX.
Tip: From any 'ON' product, a What's New topic automatically appears after a new release, so you know what's what. When you close What's New it won't automatically reappear until the next update. To find What's new between monthly releases, use the icon in the upper right corner of this help panel. A platform manager can control who sees this help panel by enabling or disabling the Help Panel task for users and roles.