K-12 releases nifty new features and enhancements for the 'ON' products approximately every four weeks, so keep an eye on this space for details about the latest updates. To find What's new between monthly releases, use the icon in the upper right corner of this help panel. As always, thank you the feedback that helps shape these releases.
We hope you enjoy the following updates! (Updated November 15, 2017)
The Data Import interface has been completely refreshed to provide a new, streamlined user experience.
In addition, we’ve added a new data Import Type for Test scores.
Test scores is the first Import Type to use the new import preview page. The import preview enables you to review more information and identify errors with your data captured during the import process. You can then make corrections by downloading a .csv file that contains only the erroneous data, and then re-uploading the file to finish the job.
When working with onBoard or Smart Tuition contracts, managers can now add an acknowledgment throughout a contract for a parent or guardian. Consider using this feature for initials, as well.
Before the feature can be used, the Signer Acknowledgment block must first be added to the contract. Managers can use this block in as many contract sections as needed.
Enrollment managers can enable in-school payments so families can pay deposits and enrollment fees offline. This option can be enabled or disabled on individual onBoard contracts for families. A new workflow handles these payments from the Contract Process Center after the deposit comes in.
Select Deposit Block Settings under onBoard > Settings > Contract Forms to enable or disable this option. Managers can also customize the text that appears on the Deposit screen for payers when this option is enabled.
When assigning contracts in bulk, admissions managers can now use new contract options to further refine search data. From onBoard > Process > Manage Contracts / Financial Aid, managers can enable new filters like School Decision, Checklist, Boarding/Day, Candidate Decision and more.
Keep in mind that candidate decisions are dependent on a school decision type being selected first. Administrators can't search solely based on a candidate decision. In addition, filters that apply to a candidate or incoming student are not visible for a student role.
Scheduling managers can now ensure that certain courses are only visible to students if they have received a recommendation from a faculty member. This is thanks to the new Requires Recommendation field.
Courses with this option enabled must be recommended to students by a faculty member for students to see or search for the course when they make course requests.
Room Types can now be created and assigned to courses to better reinforce predictable scheduling behavior.
Scheduling managers can create or modify Room Types from Core > Settings > Table Values > Room Type. The values entered into this table will appear in the drop-down when you add or edit an academic course.
Student and Class lists have been improved. Attendance managers can also enjoy the following new enhancements:
Student lists now have an additional filter. Use it to identify excessive tardies and absences, as well as the reason for the absence or tardy.
Class Attendance lists now contain a new context menu that enables you to either edit the attendance reason, add a comment, or delete it altogether.
Course requests that have unsatisfied prerequisites are now more descriptively identified for students on the updated student course request page. When a user selects Save while adding course requests, the exceptions appear.
This check for exceptions communicates which prerequisites have not been met, such as a specific grade, credit, or enrollment requirement from another course.
This feature is only accessible when Course Request Setup > Exceptions to Communicate > is set to Show Message.
Note: We've also made some changes to prerequisites: Now, Minimum Grades are defined as either Numeric or Letter. To take advantage of this change, revisit all courses that require prerequisite verification, and ensure that the Minimum Grade data entered matches the dropdown. Additionally, you must specify a Grade Plan Grade to use to check to see if the Minimum Grade was achieved.
When a user fills out billing information for an onBoard or Smart Tuition contract, any missing information is now highlighted in red after they select To Review. Users need to enter in the missing information before they can continue to the next section of the contract.
Contract managers can now add Tuition Fees when you set up onBoard or Smart Tuition enabled contacts. Tuition Fees must first be set up within Smart Tuition prior to using them within a contract.
When viewing a contract from a student profile page, onBoard managers now have a greater view over payment related details. Edit an existing Smart Tuition or onBoard contract from the student Contract on the student profile to see expanded information regarding the student’s payment plan details, values for Total Amount Paid, all other fees, and which payer made the payment.
Tip: From any 'ON' product, a What's New topic automatically appears after a new release, so you know what's what. When you close What's New it won't automatically reappear until the next update. To find What's new between monthly releases, use the icon in the upper right corner of this help panel. A platform manager can control who sees this help panel by enabling or disabling the Help Panel task for users and roles.