Release Notes 12.11 - October 18, 2017
Release 12.11 includes several enhancements to onBoard, onCampus, onRecord, and Integrations. As always, thank you for all of the fantastic feedback that helps shape these releases!
Enrollment managers can now add eSignature warnings to contracts. When a parent or guardian continues a contract from Files & Forms, the agreement message appears and requires the user to select Accept or Decline. Select Accept to proceed to the contract or Decline to return to Files & Forms. Once accepted, the eSignature warning message no longer appears.
Before this feature can be used, the eSignature block needs to be added to the contract. From there, edit the Block Settings to configure different options such as if only one signature is needed or all before the contract can be completed. Administrators can also require all signers to agree before the contract can be reviewed.
We've added new Rubric import rules with this release. When a teacher imports their own assignments, any associated rubrics are also imported. However, teachers that import assignments from another teacher won't import their associated rubrics as well.
When a teacher deletes a rubric template that has not yet been used to evaluate student work, a notification shows the teacher which assignments are going to be affected. If the rubric template has been used to evaluate an assignment, any associated rubrics are then locked down and no longer allow edits.
In addition, rubrics that had their template deleted previously are not available for import.
Nurses now access all medical lists from the Manage Medical Lists link under Administrative Tasks. Each medical list appears as a viewable option in the table, and the Type column enables nurses to further differentiate between the focus of each list. In addition, we’ve added two new list types: the Student Medical Allergies and Conditions List and Student Medication List.
The change consolidates the Manage Medical Visit Lists link and the Manage Medical Lists link to provide a more streamlined user experience.
Nurses can now delete medical lists that they have authored from this page.
Medical Contact Cards now feature allergy fields, which emphasize reaction symptoms, dosage amounts, and other appropriate steps to take in case of an emergency.
The Course Requests Approval interface has been updated to feature statistics that display pending, approved, and denied course requests counts by term. Those numbers are then tallied together to reveal each student's total course request counts for the school year.
Approving course requests is now possible via the Requests & Recommendations List. Now, course request managers can approve, deny, and mark requests as pending from within the list. This helps to expedite the approval process by eliminating the need to open the approval window for every individual student.
The process for requesting courses multiple times has also been streamlined. Now -- for courses that occur in different semesters throughout the academic year, and can be taken multiple times -- students can simply select Request beside a course and then specify which semesters they wish to enroll in.
Identifying student attendance trends continues to improve with the addition of attendance counts. The new Class Summary column on Student Lists provides details about absences and tardies for each logged attendance instance during a specified time period.
Administrators can now fully delete existing Smart Tuition contracts from the ‘ON’ products. This helps when a student is repeating a grade and there’s a contract that the family has previously completed . The student’s enrollment record cannot be changed due to a contract for the school year having already been completed. Please note that this doesn’t delete the account or contract details from Smart Tuition’s records. If the student needs a new contract, a regular onBoard contract should be used.
When Smart Tuition and onBoard contracts are deleted, onBoard now shows a warning message and captures the user’s reason for deleting the contract.
Smart Tuition enabled onBoard contracts now refresh Admin Fees and payment plan due dates once the parent selects a payment plan during the contract enrollment process.
The user interface and language for adding an additional child at the same school to an existing Smart Account (previously created for a first child) has been updated. If the parent selects the option to create a separate account for the additional child, a new validation message now appears before the account is created.
If the first payer chooses to create a joint account, the second payer is now notified and then taken to the contract. In addition, contracts within Files & Forms now show a Pending status and the name of the individual needed to sign, which helps the first payer know who they are waiting on.
Payers who have not yet set up a Smart ID through single-sign-on (SSO) connections now see a new Smart credentials screen asking whether or not the user has an existing Smart Account. If No is selected, a note informs the user that a new Smart Account is then going to be created and selecting to continue then takes the user to the contract. If Yes is selected, the user can then enter in their existing username and password.