Funds

Funds designate what the purpose of the donation is. A Fund is always a required field when you enter a gift. Many organizations create a general fund where unrestricted donations are recorded, and several other funds with specific designations, such as a fund for each event and funds for different projects that you undertake. Each fund may be associated with multiple campaigns and approaches.

If you plan to export your donations to your accounting software, the fund is where you associate a gift with the credit and debit accounts recognized by your accounting package. For each fund that you set up, you can associate only one bank account, one income or revenue account, and one receivables account. So if your accountant needs to allocate some donations to an unrestricted income account and others to a restricted income account, you must create two separate funds.

For information about how to report on funds, refer to Fundraiser Activity Summary.

  1. From the Management, click Funds. The Funds page appears.

  2. Under Tasks, click New Fund.The New Fund screen appears.

  3. In the Name field, enter a descriptive name for the fund.

  4. In the Description field, you can enter a description to better identify the campaign fund.

  5. If you intend to export transactions from this fund to your accounting software, enter the appropriate account numbers for this fund in the Cash Account, Receivables Account, and Revenue Account fields.

  6. If you intend to use the Financial Edge export, enter the project ID In the Financial Edge Project ID field.

  7. To create the fund, click Save And.

When you no longer need a fund, you can disable it. When you disable a fund it does not appear on the menu when you enter a gift, but you retain the gift history to that fund. You cannot delete a fund.

To disable a fund, from Management, click Funds. Under the name of the fund, click the Enabled link. The fund disables for your database.