Add a batch

When you create a batch, you compile a group of debit and credit transactions to post to your ledger accounts. When you place transactions into a batch, transactions are grouped according to source, date, time, and function. A batch may contain hundreds of transactions or as few as two.

Tip: To save time when creating similar batches of transactions, copy from an open or posted batch into a new batch. Select More, Copy batch from the batch you want to copy.

  1. From the Journal entry batches page, select Add, Regular batch.

  2. Enter a description for the batch and select a status.

  3. Select whether or not to create bank adjustments when posting to a bank's cash account.

    Note: If this is unavailable, a bank adjustment is still created. If you don't want to create a bank adjustment during post, select the Allow journal entries to cash accounts without adjusting the bank register business rule in database view. If you don’t have rights, contact your admin.

  4. Select whether or not to create balancing interfund entries. When the batch posts, journal entries that are required to balance funds in the journal entries grid are added to the batch.

  5. Add notes and batch defaults as necessary.

  6. If you don't use batch defaults, select Add row and enter batch transactions and distributions in the Journal entries grid. Enter the account and debit and credit amounts, then select transaction codes for the distribution. For more information, see Distributions.

    Tip: To improve data entry, some columns in the Journal entries grid can be moved and re-sized.

    You can also enter a date in the Reverse on column to reverse transactions within the batch. This is helpful if you include accruals in manual journal entries, or have deposits for the following month.

  7. To use journal entries from a recurring batch, select Copy from Recurring batch and select the recurring batch ID.

  8. Enter custom fields to further define the distribution. For more information about custom fields, see Custom Fields.

  9. Add attachments as necessary. For more information, see Attachments.

  10. Select Save.

  1. From the Journal entry batches page, select Add, Recurring amount batch.

  2. Enter a batch ID and description, and add notes to associate with the batch.

  3. Add batch defaults as necessary. If you don't use batch defaults, select Add row and enter batch transactions and distributions in the Journal entries grid. Enter the account and debit and credit amounts, then select transaction codes for the distribution. For more information, see Distributions.

    Tip: To improve data entry, some columns in the Journal entries grid can be moved and re-sized.

  4. Enter custom fields to further define the distribution. For more information about custom fields, see Custom Fields.

  5. Select Save.