Credit memo distributions contain account distribution information such as debit and credit accounts, the amount to distribute, and whether to classify distributions using projects or transaction codes. You add credit memo distribution information when you add a new credit memo. You can also add and edit distribution information on an existing credit memo under Distributions by selecting Edit.
Tip: When you view distributions on the credit memo record, select Extended view to expand the full list of distributions. This also gives you access to filters, which make locating distributions easier and faster. For example, you can create a list of credit memo distributions based on the amount or amount type.
Tip: You can define default distributions on vendor records so that the distributions default in for the credit memo records created for the vendor.
Under Distributions enter the post status and post date information for the credit memo.
Select the account and enter the amount of the distribution.
Select the projects, grants, and transaction codes for the distribution.
To apply an account distribution set, make your selection and click Apply to distributions. Account distribution sets are defined in Accounts Payable Configuration in the database view. Account distribution sets allow you to split an amount you have assigned to an account over several projects and transaction codes.
Enter custom fields to further define the distribution. For more information about custom fields, see Custom Fields.
If the interfund transfer entries are required, select an interfund entry set from the drop-down. The interfund entry set determines what balancing entries are created.
You can edit and delete credit memo distributions from the credit memo edit page. To edit a credit memo distribution, select the account number in the Distributions grid to expand the row.
To delete a credit memo distribution, mark the checkbox next to the distribution row you want to delete and select Delete row. You can also select Delete all distributions to remove all distribution at one time.
Note: When you change the amount or distribution of a posted invoice, the Create a distribution form appears. For more information about invoice adjustments, see Invoice Adjustments.