The deposit record stores all the information about the deposit you need to track and manage. When you access a deposit, general information appears at the top of the page. This includes the deposit date, status, type, date created, post status, deposit ticket status, and cleared on date.
Additional information about the deposit appears in the tiles on the record. You can open and close these tiles to view or hide the information. Each tile is described below.
The Deposit detail tile displays the deposit amount (projected and actual), number of transactions (projected and actual), and miscellaneous cash receipt information. You can add miscellaneous cash receipts under Deposit detail. For more information about miscellaneous cash receipts, see Cash Receipts Payments.
The Distributions tile displays account distribution information such as debit and credit accounts and the amount or percent to distribute. To edit distribution information, select the edit icon.
The Defaults tile displays the transaction defaults associated with the deposit. You can add transaction defaults when you create the deposit. To edit the transaction defaults, select the edit icon.
From the Attachments tile on a deposit record, you can upload or link to files you want attached to the deposit - such as images, PDFs, Word documents, Excel spreadsheets, and other files. For more information, see Attachments.
The History tile displays all the changes made to the deposit, including date, what changed, and who changed it.
To edit a deposit, select Edit on the action bar and make your changes. For example, you might want to create a payment, or change the deposit description. You can also delete and close deposits from the deposit record.
You can delete a posted deposit and all the payments contained in the deposit. When you delete a deposit, adjustments are created for each payment in the deposit, bringing each payment amount (and the deposit total) to $0.
Note: You cannot delete a deposit that is marked cleared or closed, or if it is reconciled.
You can set the deposit status to open or closed from deposit record action bar. You cannot add new payments to closed deposits. The deposit status displays at the top of the deposit record.
You can add a Cash receipt payment directly from an existing deposit record, or when you are adding a deposit, ensuring the payment is associated with the deposit automatically.
To add a Cash receipt payment to an existing deposit, select Add payment from the action bar. For more information, see Add Cash Receipt Payment.