Before you print checks, you should ensure they are formatted correctly. On the Edit content and Edit alignment tabs, you define your default settings for printing checks. To access these tabs, select Format check settings from the Pay invoices tile on the bank account record.
In the Payment format field, select one of the following check formats:
"Single stub laser check (Blank paper)"
"Double stub laser check (Blank paper)"
"Single stub laser check (Pre-printed)"
"Double stub laser check (Pre-printed)"
Note: If you currently use a different check format, you can either change to one of these accepted formats, or print your check from the database view.
Select Payment number to include the payment number on your checks. This option is available only for pre-printed checks.
Select Note on check stub to enter a note or to select an existing note. This option is available only for single stub checks.
Select Note on check to enter a note or to select an existing note.
In the Transit ABA number field, enter the number supplied by the bank. This field is not available for pre-printed checks.
Note: To include your logo on blank check stock, you must print from the database view. We will add the ability to include logos in the web view in a future release.
To include your organization name on the check, mark the checkbox and enter the name. This field is not available for pre-printed checks.
To include an address on the check, select the address to use and where you want it to display. You can select to print the address on the check only, check stub only, or check and stub. This field is not available for pre-printed checks.
To include a postal barcode, mark the checkbox.
Under Print this on the check stub, mark the checkboxes for the information you want printed on the stub:
Note: You can select only two options for pre-printed double stub checks.
Tax ID number
Under Print this on the check stub's invoice list, mark the checkboxes for the information you want printed on the stub's invoice list:
Discount column (Pre-printed double stub checks include the Discount column automatically.)
Application of each credit memo
Note: To make changes to Electronic signature 1 or Electronic signature 2, you must do so from the database view. We will add the ability to edit electronic signatures in the web view in a future release.
Next define the default MICR Line settings. For more information, see Format MICR Settings.
Under Print format, select "Print transaction detail sheet," or "Total per check printing."
For Transaction detail sheets, you can select to have all transactions appear on the detail sheet, regardless of the number of transactions paid by the check, or you can select to have the transactions print on the check stub, with any additional transactions on the detail sheet.
If you select "Total per check printing," the transactions print on the check stub and the check is printed for that amount. If a vendor has too many transactions to fit on the check stub, additional checks will be created based on the number of remaining transactions.
Note: The number of transactions that will fit on the check stub depends on the payment format. Single stub formats can fit 35 transactions. Double stub blank paper can fit 11 transactions, and double stub pre-printed can fit 15 transactions before creating additional checks.
Next select the Edit alignment tab to ensure the check is aligned properly. Use the arrows to specify the check alignment. Select the Only vendor address tab to specify the address alignment. If for any reason you need to revert back to the original position, select Restore to default.
Before saving your default settings, select Test check to print a check with the defined settings. This helps to ensure your checks are formatted and aligned correctly before your actual check run.
Here are some printer setting recommendations based on your browser to help you avoid alignment issues when printing checks.
For Chrome, ensure the option Fit to page is not selected on the Print settings screen.
For Internet Explorer, ensure Actual size is marked under Page Sizing & Handling on the Print settings screen.
For Firefox, a PDF is downloaded for you to print. Open the PDF when prompted, and print from Adobe Reader with Actual size marked under Page Sizing & Handling on the Print settings screen.