Grants

Use grants to record and track money awarded to your organization by a government agency or private institution for a specific purpose. You can specify which projects are funded by the grant and assign a single transaction code to the grant to provide an additional level of detail for tracking how the grant is used. This enables you to run detailed reports and ensure that you are meeting grant restrictions.

The Grants list in General ledger is the central location for all your grant tasks. From this page, you can access all your existing grants, and add new grants. You can use the menu next to each grant in the list to quickly view or edit the grant. To open a quick view of the grant without leaving the list, you can simply select the record name directly from the list, instead of using the context menu. This quick view of the record opens on the right side of the screen.

Note: Keep in mind, you can rename a grant to any custom term your organization uses to identify grants. For example, you can rename the grant as fund, campaign, appeal, or foundation, depending on your business needs. The name you enter appears anywhere in the program that the term "Grant" currently displays. To rename a grant, you must access Grant business rules in the Configuration module of Financial Edge 7.

The Grants list displays all the grants you have in the system. You can reorder the columns in the list by dragging and dropping the column headers. To change the column headers, click Choose columns, select what to include, and click Apply changes.

Tip: The total number of grant records appears above the list. If you have multiple pages of grants, use the page navigation at the bottom of the list. This way you can easily move from page to page.

To quickly locate the grant you want, use the search or filter the list.

  • To open the record of a specific grant, search by its grant ID or description and select it in the results.

    Tip: If you don't know the exact ID or description, you can enter a partial name or number.

  • To view only grants that share specific criteria such as grant type, amount, or active dates, filter the list. From the Filter list, select the criteria of the grants to work with, and click Apply filters. For information about these filters, see Grant Filters.