Journal Entry

With Journal entry, you create batches of transactions for posting to your General ledger accounts. Each batch contains individual debit and credit transactions. By using batches, you can group transactions according to source, date, time, and function.

Journal entry batches listed in General ledger display all the batches you have in the system. From this page, you can access all your existing batches, and add new batches. This page also displays the vital statistics of each batch, including the batch ID number, description, status, batch type, who created the batch, date created, and date last changed. You can reorder the columns in the Journal entry batches list by dragging and dropping the column headers.

To open a quick view of the batch without leaving the list, you can simply select the record name directly from the list, instead of using the context menu. This quick view of the record opens on the right side of the screen.

To quickly locate the batch you want, use search or filter the list.

  • To open a specific batch, enter the batch ID number in the search field and select it in the results.

    Tip: If you don't know the exact number, you can enter a partial number.

  • To view only batches that share specific criteria such as batch type or status, you can filter the list. From the Filter list, select the criteria of the batches to work with, and click Apply filters. For information about these filters, see Journal Entry Filters.

From this page, you can also approve multiple open or pending batches at once. For more information, see Approve Multiple Batches.