Cash Receipt Distributions
Cash receipt distributions contain account distribution information such as debit and credit accounts, the amount to distribute, and whether to classify distributions using projects or transaction codes.
You add Cash receipt distribution information when you add a new cash receipt payment. You can also add and edit cash receipt distribution information on an existing cash receipt payments from the Distributions tile by selecting the edit icon.
Under General ledger, enter the post status and date. In the Post status field, select “Not yet posted” or “Do not post.”
Enter the debit and credit amounts of the distribution.
Next select the projects, grants, and transaction codes for the distribution.
To apply an account distribution set, make your selection and click Apply to distributions. Account distribution sets allow you to split an amount you have assigned to an account over several projects and transaction codes.
Most account distribution sets are defined in Accounts PayableConfiguration in the database view, however, you can use the Distribution Set Creator Excel add-in to add cash management distribution sets to both the database and web views. For more information, see Distribution Set Creator Excel Add-In.
Tip: Budget distribution sets are still managed in the database view.
Enter custom fields to further define the distribution. For more information about custom fields, see Custom Fields.
If the interfund transfer entries are required, select an interfund entry set from the drop-down. The interfund entry set determines what balancing entries are created.
You can edit and delete cash receipt distributions from the cash receipt edit page. To edit a cash receipt distribution, select the account number in the Distributions grid to expand the row.
To delete a distribution, select the checkbox next to the distribution row you want to delete and select Delete row. You can also select Delete all distributions to remove all distribution at one time.
Note: When you change the amount or distribution of a posted invoice, the Create a distribution form appears. For more information about invoice adjustments, see Invoice Adjustments.