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New Features in General Ledger

When you access General ledger from the web view, you will notice changes and enhancements to fields and features like search, lists, and navigation. Here are a few of those enhancements:

Active and inactive account records

In the web view, you can choose to prevent data entry by locking the account from any data entry. You can also prevent posting after a future date by marking the Prevent posting after checkbox and entering a date. When marked, a notification appears at the top of the account record with this information.

Account activity and budget information

In the web view, the Budget and Activity tiles on the account record display the full summary amounts regardless of the project security in place. When you drill down into a period, all amounts that make up the summary number are displayed, however, the project ID and project description are masked.

In Financial Edge database view, the summary amount displayed is reduced based on project security settings.

Project activity and budget information

In the web view, the Budget and Activity tiles on the project record display the full summary amounts regardless of the account security in place. When you drill down into a period or category, all amounts that make up the summary number are displayed, however, the account ID and account description are masked.

In the database view, the summary amount displayed is reduced based on account security settings.

Post subledgers to the general ledger

You can validate and post the Payables, Cash receipts, and Cash management subledgers in the web view.

When you post Payables and Cash receipts, you select post parameters to use from the database view.

Tip: The ability to select post parameters for Payables and Cash receipts from the web view will be added in a future release.

When you post bank adjustments for Cash management, you select the banks to include.

Tip: In the database view, you post bank adjustments from the Banks page.

Separate reports for validation and post to general ledger

When you post batches for a subledger, only valid transactions post to the general ledger in the web view. Invalid transactions do not post. This improvement helps eliminate the potential for data corruption during the post process. In Financial Edge, there was the potential for data corruption should there have been an interruption during the post process.

After processing completes, posted transactions appear in the Post Report, and invalid transactions appear in a separate Batch Validation Report. These reports replace the single General Ledger Report in Financial Edge that combined invalid and posted transactions on the same report.

View budgets

The list of budgets stores all the information you need to track a budget.

When you view a budget's scenario in the web view, you can select to view totals and distributions for an account, project, or grant (or a combination using two of them) when you apply groups to the list. After the list, total amount rows appear for each column that calculates revenue and expense.

To quickly enter budget data in a Microsoft Excel spreadsheet, then submit the data and monitor the data in the web view, download the Budget Creator for Financial Edge NXT add-in from the Microsoft's Office Store. This enables bulk data entry and saves time, especially when entering similar data.