Purchase Order Records

Note: Don’t see this yet? Purchase orders is currently in Limited Availability (LA) for some of our customers. We’ll monitor your feedback and make improvements as we prepare for general availability.

The purchase order record stores all the information about the purchase order you need to track. When you access a purchase order, general information about the purchase order displays at the top of the page. This includes the type, status, order date, order total, and total receipted.

To view purchase orders in web view, navigate to Payables, Purchase orders.

Line items displays the line items associated with the purchase order and their information. To update line item details, including line item distributions, select Edit. Line item distributions contain account distribution information such as debit and credit accounts, the amount to distribute, and whether to classify distributions using projects or transaction codes. For more information, see Line Item Distributions.

Receipts displays the total amount receipted for the purchase order, the remaining purchase order amount, and receipts not invoiced. You can also view this information from the Receipts tab at the top of the purchase order record. For more information about receipts, see Purchase Order Receipts.

Order details displays all the shipping and receiving details, such as the vendor address, terms FOB, ship to address, and buyer.

History displays all the changes made to the purchase order, including date, what changed, and who changed it.

Notes displays the notes you've created for the purchase order. For more information, see Notes.

Custom fields displays any custom fields you've created for the purchase order. For information, see Custom Fields.