Print Checks

You can generate checks — one-off or multiple — to pay invoices. After you select to process computer checks when processing payments, a list of approved invoices displays based on your date selection. For more information, see Pay Invoices.

Note: You can require invoice approval from invoice business rules in the database view.

  • To locate a specific invoice, enter the invoice number in the search field and select it in the results.

  • You can reorder the columns by dragging and dropping the headers. To change them, click Choose columns, select what to include, and click Apply changes.

  • To view only invoices that share specific criteria such as due date or status, filter the list. From the Filter list, select the criteria of the invoices to work with, and click Apply filters. For more information, see Invoice Filters.

  1. From the list of invoices to print, select Show print settings at the bottom of the page.

  2. Enter a starting check number and the payment date to display, such as today or a specific date.

    • The next available check number is the default starting number. The ending number is calculated based on the number of invoices selected for printing. If you enter a new starting number and decide to revert back to the default, select Restore to default.

    • The payment date is used as the post date. It's also used to calculate discounts based on a date.

  3. Verify your run settings. To make changes, select Run settings. For more information, see Payment Run Settings.

  4. Verify your format settings. To make changes, select Format settings. For more information, see Format Check Settings.

  5. To review a report of your selected payments before you create them, select Pre-payment report.

  6. To close print settings, select Hide print settings.

  1. To print checks, go to Bank accounts, Pay invoices, Process payments, and select the invoices you want to pay.

    Tip: If an expected invoice doesn't display in the list of approved invoices, verify the date range, make sure the appropriate bank account is selected on the vendor record, and make sure the invoice is approved.

  2. To partially pay an invoice, you can decrease the amount in the Payment amount field.

  3. Select Print checks to access the check preview screen.

    Note: Before you print, we recommend you review the check(s) for accuracy. Once you’ve reviewed, you can close the check preview screen, print the check, or export to a different file format.

  4. Select Print checks when you are ready to begin printing.

  5. Once you've printed your checks, you have two options:

    • If the checks printed successfully, select Yes, record these payments in the register. This creates a new payment and adds it to the register.

    • If there was a problem, select No, I need to either reprint checks or void or delete payments. For more information, see Correct a Check

      After you correct the issue and verify the starting and ending check numbers, you can print the checks again.