From Bank accounts, you can generate checks — either one-off or multiple — to pay invoices. When you select Print checks from a bank account's Pay invoices tile, or from the bank account menu on the Bank accounts list page, a list of approved invoices displays based on your selected date range.
Note: From the Invoice business rules page in the database view, you can require that invoices be approved before being paid or posted.
To quickly locate the invoice you want, use Search to find invoices based on date, description, or vendor name. Use Filters to view only invoices that share characteristics, such as invoice balance, date, or vendor. You can also select column headers and sort based on column name.
Tip: If when you filter or sort a list, those options remain in place until you remove them. This is helpful when you need to leave the list, but want the filters and sorting options you defined to remain in place.
From the Approved invoices list, you can mark the checkbox next to the invoice you want to pay. To pay multiple invoices at once, mark the checkboxes next to the each invoice you want to include. You can also mark the checkbox at the top of the list to select all invoices in the list at one time.
From the Print checks screen, to display print settings, select Show print settings .
Under Check numbers, enter a starting check number and the payment date to display, such as today or a specific date.
Tip: The starting number defaults to the next available check number. The ending number is calculated based on the number of invoices selected for printing. If you enter a new starting number and decide to revert back to the default, select Restore to default.
Under Payment date, select "Today," "Period end date," or "Specific date" to date the payments. If you select "Specific date," use the calendar to enter a date.
Note: Keep in mind, the Payment date you select here also serves as the Post date and Calculate discounts as of date. We will add the ability to edit those settings in a future release.
Under Run settings, verify your settings. To make changes, select . For more information, see Payment Run Settings.
Under Format settings, verify your settings. To make changes, select . For more information, see Format Check Settings.
To review a report of your selected payments before you create them, select Pre-payment report.
To close print settings, select Hide print settings .
Note: You can select Print checks from the Pay invoices tile a bank account record, or from the bank account menu on the Bank accounts list page.
To initiate printing from the Print checks screen, choose the invoices to include, and select Print checks. The number of checks included in the check run appears in parentheses.
Tip: If an expected invoice does not display in the list of approved invoices, we recommend you verify the date range you selected; ensure the appropriate bank account is selected in the Pay invoices from this account field on the vendor record; and ensure the invoice is approved.
Once you've printed your checks, you are asked if the checks printed successfully. You have two options:
If the checks printed successfully, select Yes, record these payments in the register. This will create a new payment and add it to the register.
If there was a problem, select No, I need to either reprint checks or void or delete payments. For more information about correcting issues with check printing, see How do I make check corrections?
Once you have corrected the issue and verified the starting and ending check numbers, you can print the checks again.