Providence Day School

Providence Day School Eliminates Postage and Printing Costs While Saving Time and Increasing Data Integrity

Founded in 1970, Providence Day School is an independent, coeducational college preparatory school located on a 43.5 acre-campus in southeast Charlotte, North Carolina. The school has approximately 1,500 in the Lower (TK-5th grade), Middle (6th-8th grade) and Upper (9th-12th grade) Schools and an administrative and teaching staff of 300. Providence Day School is the only school in North Carolina to be cited for excellence by the U.S. Department of Education, the College Board Advanced Placement Program, the National Council of Teachers of English and the Tandy Technical Scholars Program. Providence Day School offers a traditional college preparatory program of studies.

Challenge

  • Providence Day School was spending more than 3 weeks printing, stuffing and mailing re-enrollment forms each re-enrollment session.
  • The school would spend approximately $3,000 in postage alone sending out re-enrollment forms.
  • Providence Day, which is more than 40 years old, needed to embrace technology and move the school into the 21st Century.

Solution

  • The school selected Blackbaud’s Online Re-enrollment to save time, streamline the process and reduce data entry errors.
  • With online re-enrollment, Providence Day School is able to put pre-populated re-enrollment forms on the Web where parents can conveniently review the information, make any changes necessary, and then submit the forms electronically.
  • Additionally, the data entered is automatically entered into The Education Edge, the school’s integrated student record and administration system

Results

  • Providence Day has saved more than $3,000 in postage for a single re-enrollment term.
  • The school has saved approximately 3 weeks of work by moving the process online.
  • In its first online re-enrollment session, the school has had 98 percent of students re-enroll online.
  • Additionally, by doing online report cards for its middle and upper schools, Providence Day has saved the printing and mailing costs associated with mailing approximately 9,000 reports cards a year. It has also saved the man hours required to print and mail these report cards.

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