Select the workflow and approval status of a part from its Content Approval tab
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On the Edit Part screen, select the Content Approval tab. |
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In the Approval Status field, select the part’s status in the workflow. |
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When you first create or edit a part, the approval status is “Draft” until you complete its design and submit it for approval. Until the part is ready for approval, select this account status. In the Activity grid, parts with this status display “Draft” in the Status column. Parts with this status appear in Approvals and on the Approvals tab of the selected workflow. |
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When you complete the part’s design and content, select “Ready for Approval” to submit it for approval. Users in the approval role for the workflow can review parts with this status and select whether to approve the content to appear on the website. In the Activity grid, parts with this status display “Pending” in the Status column. In Approvals and on the Approvals tab of the selected workflow, parts with this status display an approval status of “Pending.” |
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To approve the part and its content, users in the approval role for the workflow select “Publish.” Parts with this status appear on your website. In the Activity grid, parts with this status display “Published” in the Status column. |
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To reject the part and its content, such as if the content contains error or is inappropriate for your website, users in the approval role for the workflow select “Reject.” |
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If you have rights to manage workflows, the Workflow field appears. Select the workflow to apply to the part. The workflow determines the users who review the part for approval. |
Note: When you create a workflow in Workflows, you can select whether it is the default workflow for the selected part type. When you design a part and select its workflow in the Workflow field, an asterisk (*) appears next to the default workflow. For information about how to create a workflow, see Workflows.
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In the Activity grid, view the recent approval activity for the part, including its approval status and the date and owner of the more recent approval status update. |
To view the part and its content, such as for review and approval, click Click here to view this version in the Action column. The part and its content appears. To return to the Content Approval tab, click Close.
To compose and send an email message to the most recent person to update the status of a draft or pending part, click Click here to send email in the Action column.
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To continue to design the part and its content, select the Design tab. For information about how to design the Formatted Text and Images or Formatted Text and Images (Secured) part, see Formatted Text and Images. |
To return to Parts, click Save.