Workflow Approval Status
Workflows provide an approval process for the parts program users create for your website. With a workflow, users in the approval role must review and approve the content on all new and revised Formatted Text and Images and Formatted Text and Images (Secured) parts before they appear on your website. You can view the approval status of a part from its Content Approval tab. On the Approvals tab of a workflow, you can view the parts associated with the workflow and their approval statuses.
Note: In Approvals, you can view and access all parts with an approval status of “Draft” or “Pending.”
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Draft – An approval status of “Draft” indicates that a content author created the part but did not yet submit it for approval, such as when the user has not yet finished its design. “Draft” is the default approval status for newly created or updated Formatted Text and Images or Formatted Text and Images (Secured) parts. |
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Pending – An approval status of “Pending” indicates that a content author designed the part and selected an approval status of “Ready for Approval” on the Content Approval tab of the part, but a user with Content Approval rights has not yet approved its content. If you create a Part Approval – Ready for Approval notification for the workflow, users with Content Approval rights receive a notification to alert them when the content author adjusts the status to “Ready for Approval.” |
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Published – An approval status of “Published” indicates that a user with Content Approval rights reviewed and approved the part, and its content appears on your website. To publish a part’s content on the website, the user with Content Approval rights selects an approval status of “Publish” on the Content Approval tab of the part. If you create a Part Approval – Published notification for the workflow, the content author receives a notification when the user with Content Approval rights adjusts the status to “Published.” |
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Rejected – An approval status of “Rejected” indicates that a user with Content Approval rights reviewed the part but did not approve its content. When a user rejects a part, the program generates a new version of the part with an approval status of “Draft.” If you create a Part Approval – Rejected notification for the workflow, the content author receives a notification when the user with Content Approval rights adjusts the status to “Rejected.” |
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Archived – An approval status of “Archived” indicates that a user revised a published part. When a content author updates a published part, the program automatically creates an archived copy of the original version and assigns it a status of “Archived.” From the Content Approval tab of a part, users with Content Approval rights can restore its content to an earlier, archived version. |