The Applicant field set includes fields that map to the Bio 1 and Bio 2 tabs of an applicant record in The Education Edge. When you create an Online Admissions form, the Applicant field set appears automatically and it includes the Application and Medical field sets.
On an Online Admissions form, you can add the Activity, Address, Applicant Degree, Attribute, Education Relationship, Financial Aid, Individual Relationship, Notepad, Organization Relationship, Roommate, and Test Score field sets to the Applicant category.
This field set is not available on Online Reenrollment forms.
Warning: When you create an applicant record in The Education Edge, the program requires an entry in the Last name field. Therefore, you must include the Last name field on Online Admissions forms. Without data from required fields, you cannot successfully process applications in the Online Admissions and Online Reenrollment Plug-in.
Warning: If you include the Marital Status or Maiden Name fields on an application but do not enable the corresponding fields in The Education Edge, the Online Admissions and Online Reenrollment Plug-in cannot process the data. To enable the fields in The Education Edge, select Display Marital Status and Maiden Name fields for Students and Applicants under General in Configuration, Business Rules.
Note: To allow students to select multiple ethnicities, the Ethnicity field changed from a dropdown list to a checkbox list in Online Admissions 6.25. If you update from a previous version, the Ethnicity field remains a dropdown list on any existing forms where it was in use. To update the field, remove it from the form and add it again.
Warning: When you import code table entries from The Education Edge for the Ethnicity field, the entries cannot include nonaphanumeric characters such as “<,” “>,” and “&.” If a code table entry includes such characters, no label appears on the form with the checkbox for that entry.
|
Default Field Label on Online Admissions Form |
The Education Edge Record Type |
The Education Edge Tab |
The Education Edge Field |
|
Last name |
Applicant |
Bio 1 tab |
Last name |
|
First Name |
Applicant |
Bio 1 tab |
First Name |
|
Middle Name |
Applicant |
Bio 1 tab |
Middle Name |
|
Title |
Applicant |
Bio 1 tab |
Title 1 |
|
Title2 |
Applicant |
Bio 1 tab |
Title 2 |
|
Suffix |
Applicant |
Bio 1 tab |
Suffix 1 |
|
Suffix2 |
Applicant |
Bio 1 tab |
Suffix 2 |
|
Nickname |
Applicant |
Bio 1 tab |
Nickname |
|
Gender |
Applicant |
Bio 1 tab |
Gender |
|
Social Security Number |
Applicant |
Bio 1 tab |
SSN |
|
Current Grade |
Applicant |
Bio 1 tab |
Current grade |
|
Requests No Email |
Applicant |
Bio 1 tab |
Requests no email |
| Inquiry Date | Applicant | Bio 1 tab | Inquiry Date |
|
Is Latino Hispanic |
Applicant |
Bio 1 tab (click Demographics) |
Is Latino/Hispanic? |
|
Ethnicity |
Applicant |
Bio 1 tab (click Demographics) |
Ethnicity |
|
Religion |
Applicant |
Bio 1 tab (click Demographics) |
Religion |
|
Church Affiliation |
Applicant |
Bio 1 tab (click Demographics) |
Church affiliation |
|
Citizenship |
Applicant |
Bio 1 tab (click Demographics) |
Citizenship |
|
First Language |
Applicant |
Bio 1 tab (click Demographics) |
First language |
|
Language Spoken At Home |
Applicant |
Bio 1 tab (click Demographics) |
Language spoken at home |
|
Years In US |
Applicant |
Bio 1 tab (click Demographics) |
Years in US |
|
Height |
Applicant |
Bio 1 tab (click Demographics) |
Height |
|
Weight |
Applicant |
Bio 1 tab (click Demographics) |
Weight |
|
Marital Status |
Applicant |
Bio 1 tab (click Demographics) |
Marital status (appears only when selected under General in Configuration, Business Rules) |
|
Maiden Name |
Applicant |
Bio 1 tab (click Demographics) |
Maiden name (appears only when selected under General in Configuration, Business Rules) |
|
Visa Status |
Applicant |
Bio 1 tab (click Visa/Passport) |
Visa status |
|
Visa Number |
Applicant |
Bio 1 tab (click Visa/Passport) |
Visa number |
|
Visa Type |
Applicant |
Bio 1 tab (click Visa/Passport) |
Visa type |
|
Visa Issued |
Applicant |
Bio 1 tab (click Visa/Passport) |
Visa issued |
|
Visa Expires |
Applicant |
Bio 1 tab (click Visa/Passport) |
Visa expires |
|
Passport Number |
Applicant |
Bio 1 tab (click Visa/Passport) |
Passport number |
|
Passport Expires |
Applicant |
Bio 1 tab (click Visa/Passport) |
Passport expires |
|
In-State Resident |
Applicant |
Bio 2 tab |
In-state resident |
|
Resident Years |
Applicant |
Bio 2 tab |
for ____ year(s) (enabled only when In-state resident is selected) |
|
Resident Months |
Applicant |
Bio 2 tab |
____ month(s) (enabled only when In-state resident is selected) |
|
Resident County |
Applicant |
Bio 2 tab |
in ____ county (enabled only when In-state resident is selected) |
|
Bus Route |
Applicant |
Bio 2 tab |
Bus route |
|
District |
Applicant |
Bio 2 tab |
District |
|
Birth Date |
Applicant |
Bio 2 tab |
Birth date |
|
Birth City |
Applicant |
Bio 2 tab |
City |
|
Birth City NZ |
Applicant |
Bio 2 tab |
City |
|
Birth State |
Applicant |
Bio 2 tab |
State |
|
Birth Suburb |
Applicant |
Bio 2 tab |
Suburb (appears only when “New Zealand” is selected in the Country field) |
|
Birth Country |
Applicant |
Bio 2 tab |
Country (appears only when certain countries are selected in the Country field) |
|
Birth County |
Applicant |
Bio 2 tab |
County |
|
Residence Hall |
Applicant |
Bio 2 tab |
Residence hall (appears only when Residence Life is installed) |
|
Private Room |
Applicant |
Bio 2 tab |
Private room (appears only when Residence Life is installed) |
|
Source |
Applicant |
Bio 2 tab |
Source |
|
Contact Method |
Applicant |
Bio 2 tab |
Contact method |
|
Parents Are |
Individual |
Relationships tab |
Determines relationship between the individual records for the parents. Relationship is displayed in the Relationship and Reciprocal Relationship columns on the parent records. |
Warning: By default, some Applicant fields inherit character limits from The Education Edge. These limits are 50 characters for the First Name, Maiden Name, Middle Name, and Nickname fields; 12 characters for the Height, Passport Expires, Social Security Number, Visa Expires, Visa Issued, and Weight fields; 60 characters for the Passport Number, Visa Number, and Birth City fields; three characters for the Years In US and Resident Years fields; 100 characters for the Last name field; 11 characters for the Birth Date field; and two characters for the Resident Months field. If you increase the character limits in the Form Designer, you may lose data that website users submit.
Note: By default, the Passport Expires, Visa Expires, Visa Issued, and Birth Date fields use the U.S. date validator, and the Social Security Number field uses the Social Security number validator. Also, the Resident Months and Resident Years fields use the Numeric validator, and the Weight and Years In US fields use the Numeric with decimals validator. For information about validators, see Validators.