The Connected K–12 Business Office and Enrollment Solution

Your school’s admissions and billing process has to function like clockwork to meet the demands of today’s busy families. Word-of-mouth referrals are critical and parent frustration can spread like social media wildfire, which means the slightest snag can result in more than missed appointments, unsigned contracts, and overdue tuition payments. To protect your school’s long-term financial sustainability, choose a connected business office and enrollment experience.

The Game-Changer You’ve Been Waiting For

Blackbaud has the total business office and enrollment solution for private and independent K–12 schools of all sizes. We connect the dots from initial inquiry to contracts, student billing, tuition collection, and reenrollment, creating a seamless process that boosts parent confidence in the school and saves staff and administrators valuable time.

Blackbaud Enrollment Management System™

Blackbaud Enrollment Management System excels with family-friendly features like intuitive application forms, self-scheduling appointments, customizable admissions checklists, and automated reminders. This award-winning enrollment software offers these benefits:

• Customizable applications and milestone checklists for each school level

• Self-scheduling feature for admission visits and campus tours

• Application tracking with automated reminders to keep families informed and moving through the admissions funnel

• Committee review hub for collecting and managing candidate feedback

• Individualized enrollment contracts with included financial aid awards

• One-step reenrollment to simplify the process and drive retention

• Intuitive admin dashboard to quickly view inquiries, applications, and enrollment progress

Blackbaud Financial Aid Management™

Expand student access and streamline awarding with financial aid software that connects with your enrollment and tuition systems.

• Customizable applications and calculation settings to align your software with your school’s mission and goals

• IRS integration alleviates manual entry for families, ensures tax data accuracy, and expedites the verification process

• Innovative budgeting tools let you create separate budgets for each need- and non-need-based award source and track compliance and disbursement

• Strategic automation streamlines workflows, review processes, reminders, and notifications to reduce your workload

• Seamless integration with enrollment and billing means awards display on contracts and in the family’s payment portal for greater transparency

Best of all, families use the same login from initial inquiry through enrollment, applying for and accepting financial aid, and making tuition payments. Plus, role-based access provides admissions, the business office, and school leadership with real-time data, improving visibility and collaboration while saving a significant amount of time.

Blackbaud Billing Management™

Simplify enrollment and re-enrollment for families with integrated contracts, flexible payment options, and one secure login for everything from application to graduation—plus built-in efficiencies for the business office.

• Integrated contracts flow from enrollment management, including financial aid awards and selected payment plans

• Mobile-friendly payment portal for families to use any time, anywhere

• Flexible accounts receivable platform allows the schools to offer custom payment plans and incidental billing in the same portal

• Split payment capabilities for multi-payer scenarios, with the ability to drill down by percentage and specific fee levels

• Automated cross-departmental reporting, invoices, and payment processing eliminate duplicate data entry and enhance transparency

• Individual or group billing simplifies applying tuition and fees to accounts

Blackbaud Billing Management is an accounts receivable subledger to Blackbaud Financial Edge NXT®, posting payments directly into the school’s general ledger. School staff each have one role-based login to view it all.

Blackbaud Financial Edge NXT®

Billing Management is a true GAAP-compliant accounts receivable subledger to Financial Edge NXT, the only general ledger your school needs. Improve cash flow, replace manual processes, and enhance financial sustainability by consolidating all revenue streams and expenses in one place with robust AI-driven insights and configurable dashboards. These are just some of the features in our award-winning GL:

• Comprehensive account, project, and grant records provide versatile tracking, allocations, budgeting, activity history, and much more—without the need to pull reports

• An aggregated and holistic view of your school’s revenue and expenses save administrative time, reduce redundancies, and empower data-driven decision-making

• Dynamic tracking characteristics for balancing and filtering transactions allow you to capture important
  business data outside of your account string

• Unlimited fund and subfund accounting empowers you to easily manage funds, accounts codes, and additional account segments—giving you multiple layers of reporting that can be arranged as needed

• Automated reconciliation, budgeting, and audit tools empower your business office with a single source of truth for your financial data