Blackbaud Billing Management™
Billing Software Designed with Independent Schools in Mind
Support healthy cash flow and connect all revenue streams to your business office.
Attract and Retain
by providing an excellent family experience
Replace Manual Processes
with strategic automation, integration, and customization
Improve Cash Flow
by enhancing visibility into payments and billing
The only tuition and billing AR subledger your school needs.
Attract and retain families.
Simplify enrollment and re-enrollment with integrated contracts, flexible payment options, and one secure login for everything from application to graduation.
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Integrated contracts flow from Blackbaud Enrollment Management System™—including financial aid awards and payment plans
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Customizable payment term options and flexible payment methods allow families to pay how and when they can
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Split payment capabilities for multi-payer scenarios, drilling down by percentage and specific fee levels
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A single sign-on portal allows families to move from paying tuition and incidentals to assignments, grades, and schedules
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Built-in notifications alert families to upcoming or past due payments, all with the ability for the school to tailor its messaging
Streamline workflows.
Built-in automation and configurable workflows remove manual processes for the business office.
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A true accounts receivable subledger, Billing Management posts tuition and billing payments directly to the general ledger
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Automated cross-departmental reporting, invoices, and payment processing eliminate duplicate data entry, offering a single source of truth across offices
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Budgets for financial aid and other discounts adjust or reallocate in real time as families accept or decline enrollment contracts
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One connected system allows the business office to apply charges in bulk by class, program, or team and to place financial holds
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All school revenue streams connect to the business office in one centralized system with secure, role-based access
What can Blackbaud Billing Management do for your school?
Empower decision-making.
Get a holistic view of financial performance, net tuition revenue, and cash flow.
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Detailed payment metrics and real-time updates support cash flow decisions
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Customizable dashboards track key metrics across all school offices and highlight trends, gaps, and areas of excellence
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Seamless integration with our award-winning general ledger and other K–12 solutions enhances visibility and transparency
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Blackbaud Integrated Payments can automatically post purchases to a student’s account for real-time visibility by families and the school business office
Rest assured with reliable security.
Our highest priority is protecting sensitive data—especially financial information. Improve your school’s security with:
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256-bit encryption through a virtual private network (VPN) that helps keep your data secure
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Payment Card Industry Data Security Standard (PCI-DSS) Level One compliance means we store, transmit, and process credit card data with the highest standards
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Identity theft prevention through the Federal Trade Commission’s (FTC) Red Flag Rules
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Financial security best practices, including placing funds in Federal Deposit Insurance Corporation (FDIC) insured custodial accounts and Blackbaud’s professional liability, employee theft, cybersecurity, and general insurance protection
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Multifactor authentication, because secure software begins with a secure login experience
Cultivating Financial Sustainability in K–12 Private Schools
In this exclusive eBook, two K–12 experts—Lisa Williams, Registrar and Database Manager at Rawson Saunders School, and Katie Turner, CPA and former private school Controller—discuss the essential components of achieving financial sustainability in schools.
What I love about Blackbaud Billing Management is that it’s one integrated solution, both for the business office team and for parents using the Enrollment Management System; their contracts are integrated into their billing and fees. It has been a great experience.
Seth Hurd
Controller and Director of Information Systems, Berwick Academy
Blackbaud has been committed to K–12 schools since day one.
Purpose-Built for K–12 Schools
Blackbaud has been creating and innovating the essential software built specifically for private K–12 schools for more than 4 decades.
Proven K–12 School Expertise
Blackbaud experts include former Heads of School, business and admissions officers, teachers, and more, who help inform product development.
Support that Drives Outcomes
We provide in-person and online training, a dedicated customer success manager, 24/7 technical support, our robust knowledgebase, and a dynamic online Blackbaud community of more than 5,000 K–12 peers.
Schedule a demo
Take the next step toward your organization’s success with Blackbaud Billing Management. A Blackbaud expert will reach out to schedule a customized demo.
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